Facilities Coordinator

Job Title: Facilities Coordinator (6 months FTC)
Reporting to: Facilities Manager
Location: Milton Keynes (based) Overseeing all Air IT Locations 

Job Purpose:

This varied and active role will see you supporting the day-to-day running across our Air IT sites, carrying out essential checks and coordinating with contractors to ensure the workplace remains safe, compliant, and well-maintained. You’ll also coordinate with the Appointed Persons at other smaller office locations to ensure all workplaces remains safe, compliant, and well-maintained.

Duties and Responsibilities:

Facilities & Office Management

• Oversee the day-to-day facilities management of all Air IT sites ensuring it remains safe, operational and a place where people enjoy working.
• Conduct regular site inspections, identifying risks and coordinating preventative maintenance.
• Ensure cleaning services meet high-quality standards.

Health & Safety Compliance

• Ensure compliance with health and safety regulations, including fire safety, risk assessments, and emergency procedures.
• Maintain records of fire wardens, first aiders, and health & safety representatives, ensuring they are properly trained.
• Ensure weekly fire alarm testing and compliance with all fire safety procedures.
• Promote a positive safety culture across all Air IT locations.

Supplier & Contractor Management

• Oversee office supply deliveries, ensuring compliance with agreed-upon standards and contracts.
• Oversee office waste disposal, building security, and parking allocation.
• Liaising with landlord and local authority in relation to building safety, condition and security.

Wider Office Co-ordination

• Work with Appointed Persons across the other offices to ensure best practice and high quality, safe working practices are maintained.
• Ensure actions from 3rd party Audits are followed up and completed across our office portfolio.
• Manage First Aider Training for colleagues as and when needed.

Qualifications, Knowledge and Experience:

Essential:

• Minimum Proven experience in Facilities Coordination.
• Knowledge of health and safety best practices.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office and IT systems.
• Ability to handle multiple priorities in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.
• Strong verbal and written communication skills.
• A full, valid UK driving license and ability to travel to various office locations.

Skills, Abilities and Competencies:

Essential:

• A focus on customer satisfaction and the ability to build and maintain long-term relationships.
• Exceptional IT skills.
• Reside within a commutable distance to the regional office and be able to commute to other offices as and when required.
• Availability to attend the office at least two days per week.

Desirable:

• H&S Qualifications
• Experience in maintenance planning, contractor management, and project coordination.
• Experience working within a fast-paced environment.
• Familiarity with the technology or IT industry.

Note: This description is not intended to establish a total definition of the job, but at outline of the duties.

What’s In It for You?
We offer a competitive salary, professional development opportunities, and the chance to work in a collaborative and innovative environment. With us, you’ll play a pivotal role in shaping the future of IT services while growing your career in a high-energy, rewarding role.

Joining our team comes with its perks:

• Hybrid working options for a better work-life balance
• 25 days annual leave plus bank holidays
• Ongoing learning and development opportunities
• Cycle to work scheme and technology vouchers
• Enhanced family leave
• Celebration day - an additional day off each year to celebrate an occasion important to you
• Salary sacrifice pension
• 2 paid volunteer days - We believe in the power of giving back to our communities and want to actively support employees efforts to make a positive impact
• Company social events and competitions
• Discount and Cashback Scheme
• Group Income Protection
• Life Insurance
• EAP and Virtual GP Service